Circulations

The circulations section contains all the information regarding your check-outs, check-ins, reservation requests, overdue items etc.

As a generic term, we also call this as "Media bookings" section.

List Check-outs

You can access the list of all circulations related entries in this section under different status filters such as Pending, Reserved, Issued, Overdue, Cancelled, Returned etc.

Please go to the Dashboard -> Circulations -> Circulations page.
Circulation records will be displayed as shown below:
Now you can view all the different status filters in the All dropdown menu.
If you click on the Identifiers column then you can sort the circulations using different types of identifier like isbn, isbn13, issn, asin and more.

Check-out Item

To check-out or loan an item to a member of your library, please follow the below steps:

Please go to the Dashboard -> Circulations -> Circulations section.
Click on the Circulate Item button.
First enter member number or member name. An auto-select list will appear, please select the member from the list.
Then enter accession number, book title or any identifier like isbn, asin, lccn and more. An auto-select list will appear with green / red indicator, please select the item with green indicator. Red indicator means, the item is not available for check-out.
Change the return date if you wish to.
Click on the Submit button when you are done.

Check-in Item

To check-in or receive an item from a member, please follow the below steps:

Please go to the Dashboard -> Circulations -> Circulations section.
Click on the Quick Return button.
Enter the accession number, book title or any identifier of the item that you want to check-in. An auto-select list will appear with green / red indicators. Your item should have red indicator.
Select the item from the list.
Enter any remark note in the remark input box, if you want to.
Click on the Submit button when you are done.

Reserve Item

To reserve an item on behalf of a member, please follow the below steps:

Please go to the Dashboard -> Circulations -> Circulations section.
Click on the Reserve Item button.
The Reserve Item form will be displayed as shown below.
Enter member number or member name for whom you want to reserve.
Then enter the accession number, title or any identifier of the item that you want to reserve.
Also enter booking date and return date of the item.
Select status as Reserved.
Click on the Submit button when you are done.

Change Return Date

You can update / extend return date of any circulation record specially that has already been issued but not yet returned.

To update or extend an item for a member, please follow the below steps:

Please go to the Dashboard -> Circulations -> Circulations section.
Click on the Quick Extend button.
Enter the accession number or isbn or title of the item you want to extend. An auto-select list will appear with red indicators.
Select the item from the list.
Enter any remark note in the remark input box, if you want to.
Click on the Submit button when you are done.

Edit Check-out

You can edit any existing circulation entry, change return date, status etc from the circulations page.

To edit a circulation, please follow the below steps:

Please go to the Dashboard -> Circulations -> Circulations section.
Locate the item you want to edit from your circulation records and click on the Edit button next to that item.
An edit circulation form will be appeared as shown below.
Edit or update necessary information regarding the circulation.
Click on the Submit button when you are done.

Extra Fuctionality

If you have larger amount of circulation entries then you can use our filtering option so that you can easily find any entry and perform all the circulation related activities.

To use this functionality, please follow the below steps:

Please go to the Dashboard -> Circulations -> Circulations section.
In the top corner of circulations page you can see a Filter by ASN or ISBN or Member No input box. Enter accession number or isbn or member no of the item in that box.
An auto-select list will appear, select the item from the list. All related circulations of the selected item will appear as shown below.
Now you can perform any action regarding your needs for circulations.

Hold Queue

The hold queue allows members to place holds on items that are currently checked out and wait in a queue until the item becomes available. Staff can manage holds, view the hold shelf, and fulfill holds from the dashboard.

For detailed instructions, see the Hold Queue page.

Circulation Issue

Keep in mind that whenever checking out books you can not able to scroll past the 10th book even though you have several more copies of the same book in your library. Because there is a cap limit of 10 items in auto complete dialogue box.