Librarika manual

Librarika is a cloud-based Integrated Library System (ILS) made by Raynux. Libraries use it in a web browser to manage their catalog, members, loans, holds, fines and reports, and to publish an online public catalog (OPAC). Librarika is hosted at librarika.com, so there is nothing to install.

This manual explains how to use each part of Librarika. Pick the door that fits you:

I run a library. You set up and manage a library: catalog, members, loans and settings. Start with Getting started, then see For library staff.
I work at a library. Your library added you as staff. Accept the invitation email, also if you already have a Librarika account (see Accept a staff invitation), sign in, then go to Daily work.
I'm a library member. A library invited you, or you borrow from a library that uses Librarika. Start with the Member quick start.
I use the app, or set up or use a kiosk. The Librarika app on a phone, as a member or staff, or a self-checkout kiosk: members see Using a kiosk, staff see Kiosk app: setup and management. See also Mobile app and kiosks.

Your Librarika account

You have one Librarika account, and it belongs to you, not to a library. With it you can be a member of one library, staff in another, and run a third, all with the same email address and password. You use it on librarika.com, on each library's own website and in the mobile app. How you sign in, your password and two-step verification are set once for the whole account: see Your account (everyone).

Overview

Who it is for: school, college and university libraries, public libraries, institutes, organisations, and personal collections.
Plans: a Free plan for up to 2,000 titles or copies, and paid plans for larger collections and more features. See Library settings & plans.
Web address: each library gets its own address, such as mylibrary.librarika.com, with its own public catalog.
Languages: the library website can be shown in 21 languages. Many translations are new or machine-assisted and are still being reviewed.

For library staff

Setting up

Getting started: create your library, activate it and invite staff.
Library settings & plans: library information, branches, preferences, notifications and plans.
Users & roles: staff accounts, roles and branch access.
Members: members, member groups, invitations and member logins.

Daily work

Cataloging: add titles and copies, import and export the catalog.
Circulation: check out and check in items.
Hold queue: holds on items that are checked out.
Fees & payments: fines, fees and payments.
Barcode labels: labels for items and member cards.
Reports: catalog, circulation, member and purchase reports.
Bulk actions and Batch update: change many records at once.

Sign-in & security for your library

Library sign-in security: require two-step verification, set password lengths, ask for new passwords.
Single sign-on (SSO with SAML): let people sign in with your organisation's login.
Helping people who can't sign in: what to do when a member or colleague is locked out.

Self-service & kiosks

Self-service: members check items out and in from a browser or phone.
SIP2 integration: connect self-checkout kiosks and other SIP2 devices.
Kiosk app: setup and management: set up the Librarika Kiosk app on a self-checkout computer.

For members

Member quick start: join your library from an invitation, sign in and find your way around.
OPAC: the library's online catalog.
Member area: what you see when you sign in to your library.
Self-service: check items out and in from a browser or phone.
Using a kiosk: borrow and return at a self-checkout kiosk.

Your account (everyone)

Sign-in & security overview: every sign-in page in one place, and a quick guide for members.
Signing in: password, Google, Apple or your library's SSO.
Passwords: the rules, changing your password and resetting a forgotten one.
Two-step verification: a code from your phone after your password.
Sign-in activity & privacy: where you are signed in, signing out devices, and what your library can see.

Mobile app and kiosks

The Librarika app for iPhone and Android is for both members and staff; your role in the library you open decides which screens you get.

Get the app & sign in: install, sign in, choose a library.
For members in the app: catalog, loans, holds, self-checkout, balance.
For library staff in the app: scanning, cataloging, cover photos, members, circulation.
Account settings in the app: profile, email, password, two-step verification.
Troubleshooting the app.

At a self-checkout kiosk, members see Using a kiosk; staff set kiosks up with Kiosk app: setup and management.

Glossary

Term	Meaning
Librarika account	Your own sign-in (email address and password), used in every library you belong to, on librarika.com and in the app.
librarika.com	The main Librarika site, where you create an account or a library and see My Libraries. Each library also has its own site, such as `mylibrary.librarika.com`.
Member	Someone who borrows from a library. Some libraries say patron.
Staff	Anyone with a role in a library: Library Administrator, Library Staff or Library Assistant.
Library admin	Short for the Library Administrator role, which manages the library's settings, plan, users and sign-in security.
Two-step verification	A second step after your password: a 6-digit code from an authenticator app on your phone.
Recovery code	A one-time code you saved when you turned on two-step verification, for when you don't have your phone.
SSO (single sign-on)	Signing in to a library with your school's or organisation's own login.
SAML	The standard Librarika uses to talk to your organisation's sign-in for SSO.
Identity provider (IdP)	Your organisation's sign-in service that SSO uses, such as Google Workspace or Microsoft Entra ID.
Kiosk	A self-checkout computer at the library where members borrow and return items.
Terminal account	The staff account a kiosk uses, licensed by Librarika support; never a person's own login.
SSO only	A library setting that allows sign-in to that library only through its SSO.
Last active	The only sign-in information a library sees about a person: when they last signed in to that library or opened it in the app.
SIP2 terminal	A kiosk or other device that connects to Librarika with the SIP2 standard. Each one needs its own licence and terminal account.

Policies

Privacy Policy · Terms of Use · GDPR Statement · Data Processing Agreement · Sub-processors

Help

Questions? See the FAQ. For questions about your library or plan, contact us. To suggest a correction to this manual, see Contributing.